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Telecommuting Agreement
Click Here to download a
Microsoft Word Document of the following agreement.
(To be completed by employee and manager if a proposal to telecommute is
accepted. A copy of the approved FWA Proposal Form must be
attached to this agreement. Please print out these pages to insert
information and sign.)
I, __________________________
(insert
name) understand and accept the
following provisions regarding my telecommuting arrangement with Our
Company:
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Work Arrangement
As a telecommuting employee, I will be performing a portion
of my work from a non-Company location.
The scheduled days and hours I will work off site are specified in my
FWA Proposal Form (attached). These may include
certain "core hours" during which I will make myself
accessible by telephone or e-mail. The total number of hours I work is
not expected to change as a result of the telecommuting arrangement.
On days when I am required to work at the office, whether scheduled
or unscheduled, commuting time to and from the office will not be
treated as work hours or compensable time.
Business needs-including travel, trainings, meetings, etc.-may
require me to adjust my telecommuting schedule or work at Our Company
office on days when I would normally work off-site, and I am willing to
do so.
My telecommuting arrangement will not be construed as a contract of
employment and Our Company may legally modify or terminate this
arrangement at any time for any reason.
If I transfer or am promoted to another position, this telecommuting
arrangement will be subject to automatic review.
The general policies and procedures of the organization will prevail
in this new arrangement.
I will be responsible for providing
information required for Our Company's attendance and timekeeping
processes. If I am a non-exempt employee, I will be required to email my
hours to my manager on a weekly basis.
Compensation and Benefits
My compensation and benefits will not change because I work
off-site.
I will sometimes be expected to work overtime off-site, just as I
would if I were working on-site. If I am eligible for overtime pay, my
manager must authorize my overtime in advance. Any overtime will be paid
in accordance with Our Company's overtime policy.
Computer Equipment and Software
I will work with my manager to determine the equipment and
software necessary for me to perform my job effectively from another
location.
Our Company will assume the costs of providing, and will maintain
ownership of this equipment and software.
I will not duplicate company-owned software except as formally
authorized.
I will take reasonable care to protect the equipment from theft,
damage or misuse. In the event that a theft should occur despite my
having taken reasonable security precautions, Our Company will replace
the equipment.
I must return all equipment and software when the telecommuting
arrangement ends or when I leave the company. If I refuse to return any
Our Company materials, the company may take whatever legal action is
necessary to regain its property, data, or supplies.
Technical Support
Our Company will provide technical support for computer
equipment and software that it provides only and accepts no
responsibility for damage or repairs to any equipment I own.
I understand that this support is available only by phone and that
technicians will not be dispatched to my home office.
If equipment failure prevents productive work for more than one day
I may be required to work on-site until repairs are completed, unless
loaner equipment is available. Alternatively, I may choose, with my
manager's approval, to make up lost productivity later in the day or
week or to take paid time off.
Furniture, Office Supplies and Travel Expenses
Our Company will provide me with an ergonomically suitable
chair and general office supplies. If additional supplies are needed, my
manager must approve these expenses.
I will provide and maintain an ergonomically suitable desk and
lights, grounded electrical outlets, smoke detectors and a fire
extinguisher. I will not be reimbursed for these expenses.
I am responsible for any home expenses, such as utility bills, and
expenses related to building or remodeling my work space.
Our Company will not reimburse me for travel expenses other than
those normally covered under existing company policy.
Telephone/Connectivity
I will work with my manager to determine the number of
telephone lines needed to conduct business effectively from my home
office.
Our Company will pay for installation and monthly fees on these
business-related telephone lines.
I am responsible for ordering these phone lines and services.
I will submit a reimbursement request for business-related use of my
home telephone lines.
Insurance
I understand that Our Company's property insurance does not
extend to my home, and that I am required to contact my homeowner's or
renter's insurance carrier to determine to what extent my policy covers
the equipment.
I will register my telecommuting equipment with my insurance carrier
or, if necessary, purchase an additional rider to my existing policy.
I will provide proof of such insurance to Our Company.
Data Security and Proprietary Information
I will take all precautions necessary to protect and hold
secure proprietary information and will comply with company policies
regarding data security.
I will regularly use the company-provided anti-virus software and
will not install non-company provided or supported software on
company-provided equipment.
I agree to follow Our Company's standard policy regarding securing
and disposing of confidential information.
I will not use company-provided equipment for personal use and will
prevent unauthorized access to Our Company data by individuals who are
not company employees (spouse, children, visitors, etc.)
Safety and Liability
I will designate adequate and separate work space in my home
and keep that space in safe, hazard-free condition. Company-provided
equipment will be connected to a properly grounded electrical outlet and
all wires will be kept out of walkways.
I understand that with at least 24 hours advance notice, an
authorized representatives of Our Company may visit my home office to
monitor my compliance with Our Company's regulations including safety,
security, and confidentiality regulations, or to inspect or retrieve
data, Our Company equipment, or similar material.
Workers' Compensation/Liability
I understand that Our Company has the same interest in my
health and safety at my home office as it does when I work at Our
Company's work site.
Since my home office is an extension of Our Company's workspace, the
company continues to be liable under its Workers Compensation insurance
plan for work-related accidents or injuries which take place during my
approved work schedule and in my designated work area.
I understand that this coverage does not extend to family members,
visitors and others in my home, even if the injury/accident occurs in my
home office.
I further understand that, because of liability concerns, I will not
hold business meetings in my home. Necessary meetings will be held in a
nearby restaurant or other public facility or onsite in Our Company's
offices.
In the event of a work-related injury or accident I will follow the
same reporting/documentation procedures required for those occurring at
Our Company's work site.
Tax Issues
I understand that it is my responsibility to assess tax
implications related to my home office and that Our Company does not
offer guidance on tax issues. If I have any questions regarding tax
implications I am encouraged to consult with a qualified professional.
Dependent Care
I must ensure that my home office environment allows me to
meet my job responsibilities in the same professional manner as when I
am on site. To that end, I am responsible for maintaining appropriate
childcare or eldercare arrangements, if applicable, and for establishing
work practices that make the telecommuting arrangement transparent in my
business dealings. I understand that telecommuting is not to be used as
a substitute for regular dependent care.
Training
Telecommuters and managers are required to participate in a
Company-sponsored training program before a telecommuting arrangement
begins.
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Work Setup
The address of my off-site work location is:
_________________________________________________________________________
Description of workspace at off-site work location:
_________________________________________________________________________
Telecommuting phone number: ____________________________
Start Date & Trial Period
The telecommuting arrangement will commence ____________________________
A trial period will commence on the start date shown above and my
manager and I will review the arrangement in approximately _____ days.
Attachments
____ Approved FWA Proposal Form
____ Copy of current homeowner or renter insurance policy covering
telecommuter's residence
The equipment and software being provided to me include:
Description of Item
ID Number
__________________________________________ __________________________
__________________________________________ __________________________
__________________________________________ __________________________
__________________________________________ __________________________
__________________________________________ __________________________
Other provisions:
_____________________________________________________________________
_____________________________________________________________________
I have read and accept the terms of this agreement. I also have read and
accept the terms of Our Company's telecommuting guidelines. I
acknowledge that legally Our Company may terminate or modify a
telecommuting arrangement at any time for any reason. Telecommuting
arrangements are not and will not be construed as a contract of
employment. Our Company's employment relationships are "at
will," meaning that I am free to resign at any time for whatever
reason and the company may terminate the employment relationship at any
time, with or without cause.
_____________________________________________________________________
Telecommuter's Name
(please
print), Signature and Date
I have reviewed this agreement with this employee and witnessed the
employee's signature.
_____________________________________________________________________
Manager's Name
(please
print), Signature and Date
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